In the day-to-day operations of any company—especially those in growth stages—a significant portion of the team’s time is spent on repetitive tasks: manual data entry, sending emails, generating reports, or cross-checking information across various systems. These processes, while necessary, don’t add distinctive value and often become sources of human error.
At Diveria, we decided to change that.
The Problem: When Time Is Wasted on Non-Scalable Tasks
Today, most companies work with a variety of internal and external platforms: CRM tools, spreadsheets, project management systems, support platforms, messaging apps, and more. Every interaction between these systems—when not automated—means operational inefficiency, bottlenecks, or risk of error.
A typical example:
A lead fills out a form on the website. Then, someone must manually enter the data into the CRM, create a task in the tracking system, notify the sales team, and later ensure the data is reflected in the weekly reports.
It may seem simple. But when repeated dozens or hundreds of times per month, it becomes wasted time and an error-prone process.
🔄 The Solution: Process Automation with n8n
We implemented n8n as our core process automation tool. Its flexibility, ability to integrate with over 200 platforms, and the option to self-host make it ideal for business scenarios where control and customization are key.
How We Applied It:
✅ Data synchronization across tools
We automated the flow of information between web forms, our CRM, and task management tools.
When a new lead registers, a contact is automatically created in HubSpot, assigned to a sales rep, and a task is generated in our system.
✅ Report automation
We created workflows that compile data from multiple sources (Google Sheets, CRM, internal databases) and automatically send weekly reports via email.
✅ Smart internal task management
We configured alerts and automatic actions for key events (e.g., task deadlines, pending feedback, or overdue activities).
✅ Client and project onboarding
When a new project starts, n8n automatically creates folders, starter documents, internal tickets, and notifications for all relevant teams.
Results: Fewer Errors, More Focus on High-Value Work
Since implementing these workflows:
- We’ve reduced time spent on manual synchronization by over 70%.
- Errors in data entry and task assignments have significantly decreased.
- Our team is now more focused on strategic and client-facing tasks.
Conclusion: From Manual Tasks to Intelligent Processes
n8n has become a true operational accelerator. What’s interesting is that these results aren’t exclusive to a service company like ours: any organization using multiple digital tools can benefit.
Automation doesn’t mean replacing people—it means freeing up their time to contribute where they truly make a difference.
Want to Implement Automations Like These in Your Business?
At Diveria, we help companies identify repetitive processes and design automated workflows using n8n that save time, reduce errors, and scale with your growth.
👉 Contact us for a free initial consultation.